A mandatory component of the development of any company is training, which is achieved through holding various conferences, congresses, trainings and seminars.
The Welfare Group team is ready to act here as your reliable partner, who will take all the responsibility for the logistics of your guests and their accommodation in the best hotels in the city. You will not have to worry about anything – we will deliver everyone at the right time and to the specified address, meet and take you to the airport, organize leisure after the event and provide full support on any issue.
In addition, we own a huge database of various conference rooms and platforms, which will help to easily select the room, based on your requirements. An obligatory part of any educational event is full breaks and coffee breaks, during which we will organize for you an on-site restaurant service at the highest level.
Believe me, together with Welfare Group your event will be held in a comfortable and relaxed atmosphere. When nothing distracts, it simply cannot be any other way.
What is included in the range of our services:
- Selection of venue based on their goals and budget of the event
- Booking a block of rooms in one or several hotels
- Booking conference rooms, necessary equipment, other services required for the implementation of the Conference
- Detailed calculation and minimization of the budget
- Sending invitations to the event
- Accepting applications for booking rooms from participants who registered for the conference
- Control and reception of payments from each participant of the conference
- Formation of lists of residents for the hotel
organization of the registration process of participants - Provision of staff to assist in registration of participants during the conference, as well as for other coordination processes
- Provision of staff to assist in registration of participants during the conference, as well as for other coordination processes
- Organization of a cultural program for foreign participants
- Production of souvenirs and promotional products, printing, banners
- Organization of transportation to the venue of the event (check-out of air and railway tickets, organization of transfer, rental of vehicles (cars, limousines))
- Catering
- Selection of Russian-speaking assistants, licensed guides and translators
- Providing a complete list of required financial documents and reports
PROFESSIONAL ORGANIZATION OF CONFERENCES AND SEMINARS
Each company is a living organism that grows, changes and requires constant monitoring, as well as improvement in working methods. For this, employees are often sent either on a business tour or to seminars and trainings. But any of these measures will require careful consideration and proper organization from the manager. It is important to take into account the many nuances, so it is better that the holding of seminars and trainings be entrusted to professionals who know how to create a single, harmonious travel plan that meets all the needs of the company.
For example, organizing trainings requires not only a meeting place for a team or a group of people, but also specialists who can competently present information. In addition, all those who arrive at a training or seminar should be located somewhere. It is good if the company has its own representative office in the city where corporate training is carried out, but in other cases you will need to book a hotel, hotel or rent an apartment. And if only a couple of people are traveling, you will not have any particular problems at this stage, but when it comes to a large group, the difficulties begin almost immediately, for example, due to the lack of hotel rooms.
Welfare Group offers you professional seminars that will save you from any problems. We will calculate, take into account and plan everything. The organization of seminars is what we have done dozens and hundreds of times, so we know how to do it right, so that your entire group of employees will be satisfied and able to get the knowledge that they need without hindrance.
Fast organization of the conference at the international level
Another type of corporate event organization is holding a conference. Here there are other nuances that we also take into account when preparing: Organizing business conferences requires the collection of materials that will become a “participant portfolio”.
Selection of hotels, hotels and apartments for participants.
If the organization of conferences takes place abroad, then it is necessary to make international passports for all invited guests, and invitations for residents of other countries.
Selection of a conference room, depending on the number of people. It is also important to have all the necessary equipment.
Do not forget that the preparation, organization and holding of a press conference requires the presence of journalists and media representatives, and it is necessary to agree in advance.
This is not all the points that should be considered when drawing up a plan. It is also necessary to pay attention to the specifics of the meeting, because the organization of scientific conferences will differ significantly, for example, from artistic ones. The same can be said when holding events with the participation of foreign colleagues, partners or just participants. In this case, the organization of international conferences will be supplemented by at least one point – the presence of an interpreter.
All the above stages of preparation are quite difficult to build into a harmonious plan that will allow all conference participants to feel comfortable during the event. And if you want everything to go smoothly, the organization of conferences (Kiev) from Welfare Group is your “lifeline” in a sea of problems, questions and organizational issues. We professionally approach any event and control every stage of the meeting, creating a friendly and relaxing atmosphere. Turning to us, you get a full range of services that allow you not to worry about organizational issues and problems. We will do everything for you, in the best possible way and format!